Corporate travel card
MOLLY, THE ASSISTANT, Molly treasurer at XYZ Corp. in Miami, opened an e-mail from a former co-worker who is no more working for the establishment. The e-mail read: “Hi Molly, there should be a card repayment of $716 on my preceding corporate Visa card from the IP Conference. I paid for, but did not attend the convention and did not turn in the charge to XYZ for reimbursement. Can you have Visa issue a repayment check to me? I am so grateful for your help.”
The e-mail was from Jerry, a preceding XYZ administrator who had been Molly’s boss early on. The message seemed harmless sufficiently. Jerry had lawfully charged a business convention to his corporate credit card, but he had set off his card registration as he left the Corporate travel card company. Therefore, he was owed a repayment.
It would have been really facile for Molly to rely on her preceding boss and acquire him the repayment. Rather, as something didn’t seem quite properly, she decided to check on whether XYZ had already recouped Jerry for the convention.
In order to take this Corporate travel card decision, Molly got into Jerry’s corporate credit card records online and regained his disbursement reports from the accounts payable file room. The disbursement reports asserted that Jerry had not expensed the convention bung, but once Molly looked at his credit card statement, she came across a few strange things.
Initially, the latest Corporate travel card report showed that the preceding XYZ administrator had made four defrayments to his credit card in one month. Second, the report was two pages long, and Molly was aware that Jerry seldom traveled for business. She looked into the bills and remarked that most of them were from local marketers. Besides, none of the items seemed like business bills. The bills comprised dinners at local restaurants, department and grocery store bills, and airline tickets for Jerry and his wife that Molly knew were for their late vacation.
Just being inquisitive, Molly questioned the Corporate travel card company’s checks online to determine if any of the defrayments made on Jerry’s Visa account fitted the dollar amounts of checks Corporate written by XYZ. For certain, she determined that all four defrayments made to Jerry’s credit card that month matched amounts on checks that the company had written to Visa. Molly raised the range of her search and discovered that all defrayments based to Jerry’s corporate credit card over the preceding 12 months was from a check written by the company. She likewise remarked that of the $88,000 in bills on Jerry’s card throughout that time period, none was for Corporate travel card business disbursements.